In today’s world, educational institutions increasingly rely on online solutions to operate. Universities, online schools, and other educational organizations offer mobile learning applications, virtual classrooms, and content management systems to make education more accessible.
Exploring the Family Educational Rights and Privacy Act (FERPA) is essential for thoroughly understanding the field of education.
Understanding FERPA: Rights, Regulations, and Privacy Protections for Students
The Family Educational Rights and Privacy Act (FERPA) is a federal law protecting the privacy of student education records. It applies to all schools that receive funding from the U.S. Department of Education.
FERPA is a law that gives parents certain rights regarding their children’s education records. It respects and protects the privacy of student education records, ensuring students feel secure and respected in their educational environment. It also gives parents certain rights regarding their children’s records. This Law applies to students in both K-12 schools and higher education institutions. When a student turns 18 or enters a college or university, these rights are transferred from the parents to the eligible student.
This Law grants four specific rights to a postsecondary student:
- To see the information that the institution is keeping on the student.
- To seek amendment to those records and, in certain cases, append a statement to the record.
- To consent to disclosure of records.
- To file a complaint with the FERPA Office in Washington.
FERPA applies to all educational agencies or institutions, including ISU, which receive funds under any program administered by the
Secretary of Education. FERPA governs what may be released, but it does not require that any information be released. [source: IOWA State University ]
What are student education records?
Education records are files directly related to a student and are kept by a school or its representative for all enrolled students, including high school students.
These records include but are not limited to grades, transcripts, class lists, student course schedules, health records (at the K-12 level), student financial information (at the postsecondary level), and student discipline files. The data may be recorded in any way, including, but not limited to, handwriting, print, computer media, videotape, audiotape, film, microfilm, microfiche, and e-mail. [source: U.S. DEPARTMENT OF EDUCATION]
What is Directory Information?
Directory information is certain student information considered public and can be released without the student’s written consent. Usually, directory information includes:
- Name
- Hometown (City, State, 5-digit zip code only)
- Email address
- Dates of attendance
- Admission or enrollment status
- Campus, school, college, division, major
- Class standing (first-year, second-year student, junior, senior)
- Degrees and awards
- Activities
- Athletic information
Keep in mind that the process may vary from one University to another.
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Student Rights under FERPA
Students have certain rights under FERPA, which helps protect their educational records. These rights include:
Inspect and Review Records
- Students can look at their education records.
Request Amendments
- Students can ask to change their records if they believe there are mistakes.
Consent to Disclosure
- Students must permit sharing their personal information, with some exceptions outlined in the law.
File a Complaint
- Students can file a complaint with the U.S. Department of Education if they believe the school has violated their rights.
For a more in-depth understanding of each right, students are encouraged to visit the official website, where they can find detailed information and resources.
A Parent Guide to the Family Educational Rights and Privacy Act
A Parent Guide to the Family Educational Rights and Privacy Act (FERPA)
FERPA gives parents several rights regarding their child’s education records, including:
Access to Education Records
Schools or State educational agencies (SEAs) must let parents inspect and review their child’s education records within a reasonable time, but no more than 45 days after receiving a request.
Amendment of Education Records
Parents can ask to correct their child’s education records if they believe the information is inaccurate, misleading, or violates the child’s privacy rights.
Schools are not required to make the changes but must consider the request and inform parents of their decision.
If the request is denied, parents have the right to a hearing.
If the school still refuses to amend the records after the hearing, parents can add a statement to the record explaining their disagreement. This statement must stay with the contested part of the record as long as the record is kept and be included whenever that part of the record is shared.
Disclosure of Education Records
Schools generally cannot share personally identifiable information (PII) from a student’s education records with third parties without written consent from the parent.
There are exceptions to this rule, which are detailed on the U.S. Department of Education website. [source: U.S. DEPARTMENT OF EDUCATION]
When Can Education Records Be Disclosed Under FERPA?
FERPA allows the university to share student education records or personal information in the following cases:
- With the Student’s Written Consent: The university can release records if the student gives written permission.
- Directory Information: If the information is considered directory information and the student hasn’t restricted its release in MyUW or otherwise. Check the Student Directory List for details.
- FERPA Criteria for Disclosure Without Consent: If the release meets the criteria in FERPA 34 CFR § 99.31, which allows sharing records without the student’s permission.
Note: References to parents in FERPA usually apply to students who are not yet in college or are under 18. At the University of Washington (UW), FERPA rights belong to the students. [Source: Student Press Law Center]
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Conclusion
We hope our research on how FERPA works and what it regulates has helped you gain a better understanding of the law.
If you’re looking to develop your own educational app or platform, RewiSoft is here to help. With a large number of apps and web platforms developed in the education field, we have the expertise and experience to support your project. We’re excited to share our knowledge and skills to bring your education product to life.
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